Five Rules to Follow when Backing up Your Data

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Different businesses generate different amounts of data in a day, but, whether or not you are in custody of managing a massive data load or a small amount, it matters how your backup process goes if at all you are to recover it in case of disaster.

When handling multiple systems for your upload, you must employ a couple of techniques in your backup methods. Here are five rules to follow when backing up your data:

1. Consistency policies and configurations

Consistency as to matters data backups is a necessity rather than a mere virtue. It is through consistency that you have total control over your data during the upload and even downloads. The more data grows for a online business, the harder it is to maintain consistency in the backup process, which is how you may find that some crucial information was not correctly or fully backed up.

For this reason, set up consistency policies that will apply across all servers and devices in your company. Further, you want to embrace both automatic and manual backups in such a way that you are mostly covered whenever you forget to back up particular files.

2. Filter out your data

Backing up huge chunks of data can be overwhelming, not to mention, time-consuming. In every business, there is some piece of invaluable information, while others are mere pieces of data that do not deserve a place on the backup space. Since any file that has not been backed up cannot be recovered, you must consider the sorting out of data as a fundamental rule to successful data backups.

To filter out, determine which information of all your data cannot be reproduced, costs a lot of recovers or can cause irreversible damage on your brand's reputation. The sorting out of your data helps you to save up on storage space in your backup method of choice, as well as save up on downtime experience during upload of data.

Overall, if a piece of information will not be backed up, get rid of it. You need to declutter your systems as you create more room for more critical information.

3. 3-2-1 rule

Data backup cannot be deemed successful if you only determined one backup solution. If a disaster, say a fire, was to strike in the location of your reserves, then it would cost you all your data investment. The 3-2-1 rule is a standard method of backup used by most business owners.

Ideally, the 3-2-1 rule will help you have extra sets of backed up data. The rule implies having three copies of backups of particular information, two of them stored in different physical backup devices, say CDs and tapes, and one stored off-site. If anything was to happen to your information on the cloud, for instance, you are assured of a backup stored off-site.

4. Encrypt your backups before uploading

After uploading your files on a backup device, you cannot be assured of their safety from unauthorized people, which is where encryption comes in play.

Encrypting your data is about creating passcodes that will restrict anyone without the code from accessing your backups. To ensure optimal security, you want to be sure that the codes you determine for your encryption are complex and hard to decrypt.

As an additional measure to safeguard your information on backup devices, you must restrict access by only authorizing a few people.

5. Test your backup methods

The whole point of backing up information is so you can swiftly retrieve it when a need arises. However, you cannot be sure that the recovery process will be as smooth as you anticipate it unless you test it.

Backup files and folders, then download them to check whether the recovery will be smooth. Consider the time it takes to download particular information, so you can always anticipate how much downtime you are likely to encounter during a disaster. You also want to check where the restored files are compromised as regards to quality, probably during the compression moment.

Additionally, you also want to test your uploads for the time it would take to complete a single file vis a vis a chunk of data. This way, you can be set strategies to set up your backups for when you are not too busy in the workplace, say, after the close of business.

These golden rules are a sure gateway to having a successful backup and restoration process. For more on cloud backup tips and techniques, visit